Privacy Policy Effective Date: 1 July 2025
Welcome to the official website of STEINMAX MANAGEMENT INC. (“Company”, “we”, “our”, or “us”). We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, (the “Site”), or interact with us through other digital means.
We recommend you read this policy carefully. By accessing or using our Site, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We collect both personally identifiable information (“Personal Information”) and non-personal, technical data. Depending on how you interact with our Site, we may collect the following categories:
A. Information You Provide to Us
Name, email address, phone number, job title, and company affiliation
Business inquiries or project details submitted via contact forms
Responses to surveys, feedback, or testimonials
B. Information Collected Automatically
IP address, browser type, device information
Geographic location (approximated through IP)
Website usage data such as referring URLs, pages viewed, clicks, session durations
Cookies and tracking technologies (see Section 6)
2. How We Use Your Information
Your data may be used for various legitimate business purposes:
To respond to inquiries and customer requests
To process and fulfill product orders or service agreements
To provide technical support and improve customer experience
For marketing communications (if you opt-in)
To analyze traffic and optimize website performance
To comply with legal obligations and enforce our Terms & Conditions
3. Legal Basis for Processing
We process your data under the following lawful bases in accordance with applicable laws, including the General Data Protection Regulation (GDPR):
Consent – when you voluntarily submit forms or subscribe to our communications
Contractual necessity – to fulfill an agreement with you or your organization
Legal obligation – to comply with applicable legal or regulatory requirements
Legitimate interest – such as analyzing how the Site is used or improving our services
4. Sharing of Information
STEINMAX MANAGEMENT INC. does not sell your personal data. However, we may share your data with the following:
Service Providers: Third-party vendors that support our operations (e.g., web hosting, CRM systems, analytics)
Affiliates & Partners: Where needed to deliver services or collaborate on projects
Legal Authorities: If required to comply with laws, regulations, or to defend our legal rights
Business Transfers: In the event of a merger, acquisition, or asset sale, your data may be transferred accordingly
All such parties are bound by confidentiality and data protection obligations.
5. Data Retention
We retain your personal data only as long as necessary for the purposes for which it was collected or as required by law.
Retention durations may vary depending on context:
Inquiry or project-related data: up to 24 months
Contractual and transaction data: 5–10 years (for tax and compliance reasons)
Marketing-related data: until you withdraw consent or unsubscribe
6. Cookies and Tracking Technologies
Our Site uses cookies and similar technologies to collect usage data and enhance your user experience.
Cookies are small text files stored on your device when you visit a website. We use:
Essential cookies: to enable basic functions
Analytics cookies: to understand visitor behavior (e.g., via Google Analytics)
Preference cookies: to remember your language or form entries
Third-party cookies: as part of integrations (e.g., embedded video, chat widgets)
You can manage or block cookies via your browser settings. Disabling cookies may limit the functionality of certain parts of the Site.
7. Email Communication and Marketing
If you provide your email address, we may contact you with relevant updates, product news, or company announcements.
Marketing emails are sent only if you have given explicit consent
You can unsubscribe anytime using the link provided in the email
Transactional or service-related emails will still be sent as needed
We respect your inbox and never send spam.
8. Data Security
We use a combination of technical, administrative, and physical safeguards to protect your data against unauthorized access, alteration, disclosure, or destruction.
Measures include:
Secure server infrastructure
HTTPS encryption
Role-based access controls
Regular system updates and vulnerability scans
While we strive to protect your data, no system is 100% secure. We encourage you to exercise caution when sharing sensitive information online.
9. Your Rights
If you are a resident of the European Economic Area (EEA), United Kingdom, or other regions with comprehensive data protection laws, you may have the following rights:
Access: Request a copy of the personal data we hold about you
Rectification: Request correction of inaccurate or incomplete data
Erasure (“Right to be Forgotten”)
Restriction: Limit our processing of your data
Objection: Object to certain processing activities
Data Portability: Request transfer of your data to another service provider
Withdraw Consent: If processing was based on your consent
To exercise your rights, contact us at contact@steinmax.biz with the subject line: “Data Request”. We may need to verify your identity before proceeding.
10. International Data Transfers
As a company operating globally, your personal data may be transferred to — and stored on — servers located outside your country, including in countries that may not offer the same level of data protection as your home jurisdiction.
When transferring data internationally, we rely on one or more of the following:
Standard Contractual Clauses approved by the European Commission
Your explicit consent
Adequate safeguards provided by service providers
11. Third-Party Links
Our Site may contain links to third-party websites or services not controlled by us.
We are not responsible for the privacy practices or content of these third-party platforms. We recommend reviewing their privacy policies before submitting any personal information.
12. Children’s Privacy
Our Site and services are not intended for children under the age of 16. We do not knowingly collect personal data from minors.
If you believe we have inadvertently collected such information, please contact us and we will promptly delete it.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our data practices, operational needs, or legal obligations.
When changes are made, we will revise the “Effective Date” at the top. In case of significant changes, we may notify you directly or post a prominent notice on our Site.
We encourage you to review this Policy regularly to stay informed.
